BDR: budget of income and expenses

At such times, as you understand now, you understand: plans have a property not to come true. When budgets were retracted for 2020, no one knew about the future pandemic and oil prices. But even despite this, it is unlikely that someone seriously refuses to plan the future of business. So, the issues of the correctness of the preparation of budgets are still relevant. In the article, we will tell about the budget of income and expenses (BDR): where does the information come from, what form is used than different from the BDDS.

BDR: what it is

BDR is a key document in the budgeting system. It is fixed planned:

  • income;
  • costs;
  • Financial result (profit or loss).

Together with the budget of the cash flow (BDDS) and the balance sheet budget, BDR forms the triad of the financial budgets of the enterprise.

Compilation of budget of income and expenses

BDR is compiled at the stage when all operational budgets are ready. This is similar to financial statements. It cannot be obtained until business operations will be reflected. By the analogy, DOD does not compose until they chase at least the budgets for sales, production, costs of implementation, commercial and management costs.

That is why the formation of the BDD is, in fact, a purely technical process. It does not require the analysis of the market capacity. The assessment and adjustment of the consumption of materials are not needed. There is no need to consider planned depreciation and taxes. If the quality information base is ready in the operational budgets, then to summarize it in the BDR is the only time question.

Let's see how it is done. To make it easier, we highlight three stages associated with the formation of planned:

  • income;
  • expenses;
  • financial results.

BD: Where income come from

Main source - sales budget. Its resulting indicator is proceeds or income from ordinary activities. It turns out as a product of planned price and sales volume for each assortment position.

In some companies, on this and stop. In others, they include in the BDR still the amount of other revenues from among those that can be predicted in advance. For example, receipts from renting property or interest on loans provided. If so, then it will be necessary Budget of other income and expenses .

It depends a lot here:

  • the materiality of the other component in the activities of the enterprise;
  • The degree of care with which is suitable for the planning process;
  • Acceptable level of discrepancies between the fact and plan.

As a result, aggregate revenues are formed by such a formula:

 image001-min (1) .png

DAM: How costs are formed

Expenses accumulate from four operating budgets:

  • cost of products sold, goods, works, services;
  • commercial expenses;
  • management costs;
  • other income and expenses.

The first three give information about expenses on ordinary activities, the latter - for other components. As noted above, it is optional and in some companies is not compiled.

Let us stay more on the data transfer features. Immediately note: options are several.

Here first :

  • From the budget of the cost takes the value at the final line. It shows that part of the production costs that comes to implementation and therefore become expenses. For trading companies is the purchase value of goods that plan to sell. The amount will fall into the same line of the BDR "Cost of Sales";
  • Similarly, they are applied with the resultant indicators of the budgets of commercial and managerial expenses. They are taken in the BDR in the full amount in the row with the corresponding name. There is a nuance here: if the organization forms a BDR according to the same principles as the accounting report on financial results, while the costs of the accounting policies are charged to the cost, then do not allocate a separate article in the BDR. They are already "sitting" in the cost of sales. Add them again - incorrect.

 image002-min (2) .png

Second option It is characterized by a breakdown of the total amount of each component of variable and constant costs. When the operations budgets are preparing, then without such a division can not cope. However, during the generalization, the BDR sometimes cost shared sums. For greater informative, such details, on the contrary, retain.

image008-min.png.

Third option Reflection of expenses in BDR - show them broken down by the following elements:

  • material component;
  • wages and deductions from it;
  • depreciation of fixed assets and intangible assets;
  • Other expenses on the usual activities (travel, representative, taxes, etc.).

This option is good from the point of view of calculating the financial budgets of planned performance indicators for the efficiency of resources (labor productivity, material reporting, depreciation). However, it is more complicated from the data collection position for the formation of BDR. We will have to be identified from the operating budgets salary, material costs, depreciation, etc. It turns out, simply transfer of the results, as in the first version you can not pass.

  image003-min (1) .png

Fourth option Details of expenses in the BDR - split them in geographic or operating segments. If you choose this approach, then income show the same way. What will it give? The ability to calculate operating income is not one total amount, but, for example, by selling regions or by products.

Read more about the classification of costs for items and depending on the production / sales volume, read in the article "Calculation of Costs".

What profit is to show in BDR

The type of financial results and the order of their calculation depends on how you showed the expenditure part and in what detail you need. In Figure 1, we led several options.

image004-min (1) .png

Figure 1. Financial result in samples depending on the selected cost of presentation of expenses

Block Pro Drawing up BDD Complete answers to frequent questions.

Question 1. How to deal with VAT in BDR?

The way you do with it when forming a report on financial results. Namely - to focus on whether your enterprise is a payer of this tax and whether the right to compensate it from the budget. There may be three options:

  • The company pays VAT for all types of operations. In this case, exclude "your" VAT to pay from the composition of revenues and other income, and "someone else's" to refund - from material and other expenses. So you will show "clean" income and expenses. It is reasonable, because VAT, which came in price from the buyer, will have to go to the budget. So, this is not an income. And VAT, paid by the supplier, can be reimbursed. It turns out, this is not a flow;

  • The company is not a VAT payer for all types of operations (for example, it works on a special tax mode). In this case, the "own" VAT is not at all. Therefore, there is no right to compensation. Input amounts of tax, which in the future suppliers will be submitted in invoices, include in material or other expenses;
  • The company is a payer of VAT, but on individual operations is exempt from its payment in accordance with the Tax Code of the Russian Federation (for example, the sale of securities or the provision of monetary loans). For the planned values ​​of the BDR will have to repeat the separate accounting by analogy with the one that is conducted according to actual data. As a result, part of the input VAT from the suppliers will be reimbursed, and the other will fall in expenses. There is a case that falls on operations not subject to taxation.

Question 2. Do I need to take into account receivables and payables in the formation of a BDR?

Not. They are required when preparing the budget balance and BDDS. In the first document, their remnants are shown. In the second - they are corrected by the amounts of cash tributaries and outflows.

Revenues and expenses from DBD do not depend on their magnitude. Reason: income generates a cash flow with a receipt amendment, and consumption is a cash outflow with a creditor amendment, and not vice versa. So, income / expenses are primary to the amount of accounts to receive and pay.

Draft shape: example

Expenses presentation options define different forms of the document. Note: BDR is an element of management reporting. For him, there is no sample established by the order of the Ministry of Finance of the Russian Federation. Therefore, the enterprise will solvely decide how it will be.

See some approaches with the distinguished arrangement of articles in Figures 2, 3 and 4. Figures - conditional. They are needed only to illustrate the dependence between budget articles.

image005-min (1) .png

Figure 2. Draft shape similar to the accounting report on financial results

image006-min (1) .png

Figure 3. BBR shape with breakdown of variables and constant

image007-min (1) .png

Figure 4. BDD shape with expenses on ordinary activities on elements

BDD and BDDS: Differences

The main difference between BDDs from BDDS is reduced to the principle underlying the formation. For DRB - this is the method of accrual, for BDDS - cash register.

The accrual proceeds from the fact that income and expenses are recognized in the period of their formation, and not when they received or gave money, as in the case of the cash method.

This general rule declines to such particular:

  • Nor received nor issued advances form BDR articles, but fall into BDDS;
  • Depreciation costs are reflected only in DAM, because they are not related to the subsequent outflow of money;
  • The accrued income does not at all mean the simultaneous receipt of money under it. The same thing is for accrued costs and payments associated with them. Therefore, most often income are not equal to cash tributaries, but expenses - outflows;
  • Based on the previous paragraph, the net financial result usually does not coincide with a pure cash flow. Read more about the causes of incompatination in the article "Analysis of the cash flow of the company" in the "Factor Analysis" block.

Other differences between DRI and BDDs we summarized in the table.

Criteria comparison

BDR

BDDS

purpose

Revenue planning, expenses

Planning of cash tributaries and outflows

Resulting indicators

Types of financial results

Clean cash flow by type of activity (operations)

Hierarchy

Provided in relation to the BDDS, so as to correctly calculate cash tributaries and outflows need data on income and expenses

Secondary in relation to sides

Thus, dumplings:

  • This is one of the three financial budgets of the enterprise;
  • accumulates data on planned income, expenditures and financial results;
  • Formed by the method of accrual, it means that the cash flows are not tied .

Greetings!

I am again with you, the financial expert of the magazine "Pope" - Alla Visukova.

This article will be discussed about budgeting, or rather, two main types of budgets - BDD and BDDS.

I'll tell you:

  • What is hiding behind this abbreviation;
  • Who needs it and why.

I will explain on the practical examples algorithm for the preparation of both budgets.

Of course, after reading the article, you will not become super-financiers, you will not be able to click on the pile of your company's budget. But you will surely more consciously approach this process, mastering it with ase!

So, I'm starting! Are you with me?!

BDD and bdds

What is sample and bdds and why they need

Each owner of a small or big company wants to know how much his business is profitable, what is the real financial condition of the enterprise at a time or another, what income / expenses should be expected in the future how much money is required to invest in increasing the profitability of activities.

It is for these purposes that budgeting is applied - planning, distribution, management and control of company financial and material flows based on budgets drawn up depending on the targets intended.

Budget of income and expenses (BDD) and budget of cash flow (BDDS) are the most frequently used budgets.

In the first case, the planning of all income and expenses of the enterprise is calculated. Thus, interested parties will be able to see their composition in the current and forecast period, evaluate the efficiency of the company, determine the presence / lack of profit.

This document is very similar in its structure and essence on a unified report on financial results. In general, it includes the following data:

Indicators
Revenue from sales (sales) without VAT
Cost of sales
Gross profit
Wage (Fot)
Accrual with fotes in funds
Depreciation
Operating expenses
Total expenses
Operating profit
Interest paid
Profit before tax
Profit Tax
Net profit

The composition of the indicators is detailed depending on the type of activity and scale of the company. The result of the formation of this budget will be the predictive amount of profit and profitability.

BDDS - This is a document that fixes everything related to the cash flow of the company both in cash and non-cash.

The structure of BDDs looks like this.

Indicators Budget period
1234
Balance at the beginning
Receipt of funds for the main activity
Revenues from sales
Advances received
Total income
Cash payments for core activities
Direct materials
Direct work
General production expenses
Commercial expenses
Management expenses
Profit Tax
Total payout
Chdds from the main activity
Cash flows on investment activity
Purchase OS
Long-term Finns
Sales
Implementation of Finnisions
Chdds from investment
Cash flows for financial activities
Receiving loans
Repayment of credits
Payments% for credit
Chdds by fundamentality
Reserve balance

The priority task of this budget is to prevent the lack of funds for the payment of the urgent urgent needs of the company.

Example

On the settlement account of LLC "Loam" 1,300,000 rubles. Society needs to urgently pay the score in the current month to the supplier for materials for the production of products in the amount of 1,420,000 rubles.

According to plan, cash from the buyer in the amount of 500,000 rubles is expected in the coming days. In this case, money will be enough money.

However, if the buyer does not list the money on time, it will not be possible to pay for the materials, and therefore production will not fulfill the production plan, the company will not have a revenue.

So that this does not happen, forming the BDDS, the company's specialists should plan revenues / payment so as to eliminate such situations.

What is the difference between dumplings and bdds

These 2 budget pursue different goals.

BDR is created to analyze the efficiency of the company, forecasting profit and management costs.

BDDS is designed primarily for the elimination of cash ruptures, to assess the need for borrowed funds, planning the fulfillment of obligations to tax and suppliers, optimizing the procurement plan, based on available funds.

The methods of their preparation are different. BDR is formed by the method of accrual, i.e. Costs and revenues are reflected at the time of their actual commit. While the BDDS is on the cash method: data in it only fall after the write-off / receipt of funds to accounts or in the company's cashier.

Budget of income and expenses - Methods of compilation + examples

And now let's go from the theory to practice!

For a better understanding of the diagram of the formation of the BDD to help us.

Draft formation scheme

The process of forming a BDR, as we see, multi-step. Within the framework of this article, we will consider only the main of them, those that usually cause the greatest number of issues.

Stage 1. Calculate expenses

Forming a BDR start with expense planning. Do this advise on the "bottom-up" scheme with constant feedback.

According to it, the calculation of the forecast costs begins at the department level, after which the finished numbers with their rationale are received by the financial manager, where they are distributed under the articles of the "Expenditures" section.

The composition of this part includes:

Permanent commercial Communal expenses, rental payments, etc.
Permanent administrative Salary of administration, depreciation, etc.
Permanent manufacturing The cost of materials, the salary of production workers, etc.
Commercial variables shipping costs, procurement, cost of materials for production needs, etc.
Variables administrative audit services, travel expenses, costs of maintaining structural units, etc.

The project of the expenditure part is prepared by the Company's accounting service based on statistical information for the previous period. It is then transmitted to the approval of the head of the Central Federal District (Center for Financial Responsibility) to make suggestion proposals that may arise in the planned period.

In the approved BD, costs can be adjusted at the requests of the Central Federal District. Usually such applications centers provide once a quarter. Increased costs should be justified. If the cost growth exceeds the limit set in the company (as a rule, 10-15% of the plan), then approval with the chief book and the general director.

Stage 2. Calculate income

Before calculating and planning income, it is necessary to deal with the activities of the company, determine which of them are basic, what other.

Then all revenues are divided and planned by :

  • types of products, services, goods;
  • markets (internal / external);
  • species of currency (rubles, dollars, euro, etc.)

Suppose, LLC "Monolith" produces and implements 2 types of products: brick and aerated concrete blocks. It means that the articles "Realization of bricks" and "Implementation of aerated concrete blocks" will appear in BDR.

Thus, divided and expect all other revenues.

In the preparation of the revenue of the budget, the results of the execution of the BBR last year are taken into account, data from the plans of income and the development plans of the Company submitted by the structural units.

Important!

The revenue part of the BDR after it is approved can be changed only by decision of the Director-General.

Stage 3. Define profits

Having calculated income and expenses, go to the definition of the profit value. For this, the expenses received from the planned income.

Depending on what expenses are minus, we obtain the amount of one or another type of profit: gross, marginal.

Stage 4. Plan your profit

Profit is the main goal of any commercial organization. Having information about planned income / expenses, it is possible to derive the rate of profit - the value below which cannot be descended.

In DBD, the planning loss is not provided. Extreme mark planned profits - zero.

Stage 5. Making a report

The logical completion of all calculations will be the budget of income and expenses. We will separate all the values ​​in the BDR approved in the company.

Remember, its structure depends on the type of activity, business size and type of company?

So that you have a clearer presentation, below I introduced a small firm base.

Example of BDR

Budget Money Money - Stages of Compilation + Examples

The algorithm for compiling BDDs can be divided into 5 stages. Consider them in more detail.

Stage 1. Installation of cash balance

First, it is necessary to determine the balance of money - the amount that should always be at the enterprise to conduct activities and unforeseen expenses. Such a residue is also called Unmarked .

Stage 2. Determination of revenue

The data for calculating the BDDS revenue is taken from:

  • Sales budget;
  • Plan of repayment of receivables;
  • calculations of investment revenues;
  • Project of revenue from the company's finfectivity (% to obtaining, dividends).

Stage 3. Drawing up the expenditure part

Here is the following information from the following budgets:

Budget Indicator
Direct costs Photo, material and commodity expenses
Overhead expenses Salary of administration, general / human spending
Investment activity Acquisition of OS, Finnishing
Financial activities Return of loans and%, dividend payment, taxes and fees

Stage 4. Calculation of pure cash flow

Simplified ChDP is the difference between income and expenses reflected in the document.

Calculate the CDP can be 2 methods:

Methods for calculating pure cash flow

The direct method allows you to:

  • keep under the control of the liquidity of the assets and the solvency of the company;
  • Operatively track the influx / outflow of its cash.

The indirect method shows the relationship between cash flows and profit of the enterprise.

Depending on the resulting result, the following conclusions can be drawn:

  1. CDP> 0, the company is attractive to investors.
  2. Chdp <0, the company suffers losses, not interesting to investors.
  3. CDP approached 0, not enough to increase the value of the company, investors are not interested in such an object for investments.

Stage 5. Adjustment and approval

The finished draft budget is first sent to the approval of all responsible persons. Next, the agreed document is approved by the enterprise specially created budget commission. On the appointed day, the Commission is going to discuss and make decisions.

If the comments appeared during the discussion, the document goes to refinement. After that, the procedure of approval is repeated.

Below is an example of a ready-made bdd for our small conditional organization "XXX".

Indicators Budget period
1234
1. Result funds at the beginning of the period 11 000 11 500. 8 481. 8 597.
Receipt of funds for the main activity
2. Realization from sales 59 500. 54 120. 76 080. 74 960.
3.Avantes received 2 000
4. Total income 59 500. 56 120. 76 080. 74 960.
Cash payments for core activities
Direct materials 2 370. 3 509. 5 869. 6 167.
Direct work 21 000 16 250. 24,000 21 250.
General production expenses 15,000 11 900. 16 200. 15 100.
Commercial expenses 9 300. 8 900. 9,700 7 300.
Management expenses 6 130. 3 850. 7 050. 5 850.
Profit Tax 4 000
Total payout 57 800. 44 409. 62 819. 55 667.
Chdds from the main activity 1,700 11 711. 13 261. 19 293.
Cash flows on investment activity
Purchase OS 124 300.
Long-term Finns
Sales
Implementation of Finnisions
Chdds from investment -124 300.
Cash flows for financial activities
Receiving loans 125 900. 40,000
Repayment of credits 50 000 10,000
Payments% for credit 1 579. 560.
Chdds by finfeidity 125 900. -11 579. -10 560.
The balance of funds at the end of the period 12 700. 24 811. 10 163. 17 330.

Acting BDDS (BDR) can be corrected.

In practice, the algorithm, as a rule, looks like this:

  1. The financial manager receives a commission from the general director for the adjustment of the current budget.
  2. An employee prepares the project of the adjusted document and sends it to the heads of the Central Federal District to familiarize themselves and make proposals.
  3. The finished project is sent to the negotiation of the general director.
  4. The agreed project comes with a financial manager to prepare a set of documentation (project + finalizes) for approval at the Budget Commission.
  5. The Budget Commission considers the corrected budget. If there are no comments - argues him. Otherwise, the document is sent to refinement.

Who can help in drawing up DAM and BDDS

In order for the finished budget to be truly informative and useful, professionals should be engaged.

If there are no such professionals in your organization or their experience is insufficient for qualitative fulfillment of the tasks, I advise you to apply for help in consulting companies.

BDD and BDDS compilation services offer most of them.

What do you get from such cooperation?

First, save time and money. You do not need to acquire and deal with budgeting software.

Secondly, a team of professionals will work on the budget that is responsible for the quality of the received document.

Finally, thirdly, you will receive an audit of the company's activities and recommendations for its further optimization.

Believe me, the funds spent on the payment of services will quickly pay off! The most important thing is to choose the performer company.

Where to find a budgeting program + Excel table for download

Now you can find anything on the Internet to find anything, just to type the desired query in the search engine field.

I did not invent a bike and took advantage of the same way. When typing in the Yandex search "Programs for budgeting", I received 7 million responses. Typically, attention deserve the first 10-15 sentences. From them I chose 3. Meet!

1. "Planior"

it Online service So, it is not required to install the program, the work is carried out right in the browser. With it, users solve a wide range of budgeting tasks.

Planior can:

  • draw up a variety of budgets;
  • carry out the analysis of their execution;
  • automatically load actual data;
  • predict the company's development scenarios, etc.

With all its multifunctionality, the service has available tariffs.

I recommend to get acquainted with the video review of the service:

2. "1C: ERP Enterprise Management"

The configuration is universal, suitable for small and medium businesses.

With it, you can:

  • make finplens based on available resources;
  • establish cash spending limits and monitor their implementation;
  • form a variety of different reports for analyzing the actual and forecast company file;
  • arbitrarily configure sources of data used;
  • Compare various plans and control deviations.

And this is just some of the features of the Module "1C: ERP Enterprise Management". Learn details on the official website of 1C or the websites of its partners, for example, companies Wiseadvice. .

3. "Simple budgeting"

it Product of Information Technologies . Created specifically to manage and control the activities of the enterprise.

Allows:

  • to see from all angle finmodel activity of the business entity in the future;
  • improve the efficiency of the enterprise;
  • get rid of routine paper work and bulky calculations;
  • make a budget and forecast of the file;
  • consolidate budgets;
  • form a payment calendar;
  • Automate payments.

4. Drawing up budgets in Excel

The budgeting process using excel tables is quite laborious. Before making it, for example, the BDD you will need to collect a lot of data, to carry out additional calculations, develop not one functional budget (sales budget, finished products, material costs, etc.). After that, make up the template of the BDR, prescribe formulas and macros in it, disseminate the prepared information.

As you can see, a lot of work. Now imagine what to do this will have to have a large industrial enterprise with a large range of products, with several settlement accounts, active investment activities. Agree, that's another task!

That is why I recommend to automate the company's budgeting.

If your business is small, and you still want to work in Excel, keep our table. Download and use!

Tips for the chief accountant when budgeting

Budgeting tips are difficult. In order to benefit from them, you need to be deeply informed of the financial and economic activity of a particular enterprise, to own a large amount of information of its management accounting.

Nevertheless, I decided to give 2 universal councils, in my opinion, mandatory for use.

Tip 1. Do not neglect the preparatory stage

Only preliminary preparation and detuning of the budget system of your enterprise will allow at the output to get high-quality working budgets that can solve the tasks.

Develop a budget model, form a set of regulatory documentation for process regulation, determine the composition of the data required for the development of budgets, prepare the classifier of articles, mark the circle of responsible persons, their rights and obligations.

Secure everything in the budgeting regulations. We can take our template .

Tip 2. Use special software

Still often you can meet the budgets compiled in Excel. Personally, I myself often use this multifunctional program for different needs. However, progress stepped far forward, and specialized software appeared on the informitory, which is much more efficient and better, with less labor costs to carry out budgeting.

I told about some of them above. Choose there is from what. For different needs and opportunities.

Such on:

  • Save time;
  • will increase the accuracy of calculations;
  • will allow flexible setting of articles under any business;
  • will provide an opportunity to delimit employee access;
  • Can organize collaboration.
Report manager
The report passed, the chef accepted! Dad helped!

The main conclusions

Today we met with two representatives of management accounting - Budgets BDD and BDDS, considered some of the foundations of their compilation.

Now we know that the BDR shows the financial result of the company, BDDS - cash flows. Both of these documents are very important for any commercial enterprise, regardless of its scale, type of activity and taxation system, although, of course, all these conditions affect the structure of the budget and its goal.

Do not neglect managerial accounting. It will help your company avoid many unpleasant situations, will allow the "narrow" places in a timely manner in its activities, will provide a systematic development.

I wish you success and prosperity!

Specify your questions in the comments, and I will definitely answer!

Respectfully, Expert Portal "Pope" on financial issues, Alla Visukov

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What is the budget of cash flow (BDDS)? How to make budget income and enterprise costs? How to prevent excess of budget expenditures over its income?

If your business has revenues, that is, and expenses. So you need to professionally bought a budget.

The more money, the more difficult to manage them. In order to competent distribution of funds and management of the company's solvency, entrepreneurs enjoy budget income and expenses и Money traffic budget .

With you Denis Kudarin, an expert on economic and financial issues. In this article, I will tell you that the concepts mentioned above and How to manage the budget To make business more efficient.

Sit down more comfortably and read to the end - in the final you are waiting for a review of reliable companies that will help you establish budgeting on the object , plus advice, how to prevent the expenditure of the enterprise over the income.

BDD and bdds

1. What is a sample and bdds and what they differ

Even the family budget is not so easy. Who tried, he knows that money for everyday spending Always leaves more What you expected. It is necessary to adjust the costs, add new articles to the budget, which you at the time of its preparation forgotten.

Imagine how difficult it is to maintain a large enterprise budget. Any commerce object hundreds of expenditure articles and spending you need to do.

The budget is not an abstraction, this is a concrete concept, supported by special documents. Each enterprise, even consisting of 2 employees, leads budget of income and expenses (BDR) and, if possible, the budget of cash flow (BDDS). This is the basis of budgeting.

Before proceeding to the practical meaning of these concepts, we will define the terminology.

BDR - A method of documenting operations forming income and expenses of the enterprise. As a rule, such a document has a form of a simple table, which takes into account all economic manipulations leading to the receipt of funds or their spent. At the same time not only cash, but any other income and expenses are taken into account.

BDDS - The way to reflect the flow of cash flows at the enterprise. This document appears exclusively events having Monetary expression .

Primary documents used in the design of BDR operations are acts of completed work and services rendered, acts of receiving material assets, any other documents confirming the income and expenses of the company. The document is similar to the accounting report "On Profits and Loss".

Take a look at the easiest example of BDR, which reflects the costs and revenues of the organization.

In the formation of the BDDS, cash orders are used, bank statements for operations with accounts. The document itself is similar to the accounting form of a "report on cash flow".

See how the example of bdds looks like.

What differ sides and bdds?

These budgets are distinguished targets for which they are formed. BDD is being developed In order to plan profits which the company is capable of obtaining for the budget period. This includes all data on Costs Product I. Revenue .

BDDS is designed For cash flow distribution . He reflects all the activities of the organization that was carried out in cash. With the help of BDDS, all enterprise operations are monitored on various accounts.

The table shows the operations that are reflected in the budget documents under consideration:

Operations Reflected in BDR Reflected in bdds
1Depreciation Yes Not
2Revaluation of commodity values Yes Not
3Shortage of commodity assets Yes Not
4Manufacturing defect Yes Not
5Loans Not Yes
6Acquisition of fixed assets Not Yes
7VAT Yes Yes
8Spending on overhaul Yes Yes

Both budgets in aggregate give a clear understanding of the current financial condition of the company and its prospects. As a rule, budgeting at the enterprise begins with drawing up BDR, since this document has a more "advanced" format.

BDR includes three groups of financial indicators - income, costs and profits. The latter is calculated by subtracting the second of the first.

BDDS is a cash plan at the company's cashier and on current accounts. The document reflects all planned receipts and write-offs for the means of housekeepings. BDDS protects the business from the main mistake - to remain without money for maintaining the main activity.

In that short video You will be explained by the difference between BDD and BDDS on the example of buying a refrigerator.

2. What activity underlies the compilation of BDDS - 3 main activities

When drawing up a BDDS report guided Three activities Enterprises - Operational (current), investment And directly Financial .

Consider them in detail.

View 1. Operating activities

This is the main activity of the company - the work that creates receipts and waste of money. This production, sales of goods, the provision of services, the performance of work, renting equipment for rent and other operations related to the flow of money.

View 2. Investment activities

Associated with the acquisition or sale non-current assets . Investing, as well as operating activities, is aimed at making a profit or achieving useful effects for the company. However, in such activities, the main working capital is not involved, but used " free »Money.

Example

The company "Safe Technologies" invests part of its assets in Development of alternative energy sources - Generators based on solar panels and winds. Money is invested in laboratory research and scientific development. These financial operations are necessarily reflected in the BDDS report.

Type 3. Financial activities

Leads to changes in the composition and size of the company's fixed capital. For example, it is attracting and returning loans required by the enterprise for the development of new production areas.

What activity underlies the BDDS compilation
Budget DDS prevents drawback and excess of working capital

The separation of the company's activities on the species allows us to evaluate the action of all three directions on the company's financial status and the amount of capital, which is at its disposal.

A competent amount of money budget ensures the constant availability of funds necessary to fulfill the company's main work.

BDDS also makes it possible to effectively use an excess of the enterprise money, since the main principle of business is that the free funds do not lie without a business in bank accounts, and have brought more profits.

3. How samples are formed - 5 main stages

BDR - Universal Business Process Management Tool. It allows you to optimally use the company's resources, evaluate the economic condition of the enterprise, plan further work.

Today most companies enjoy Automated system of maintenance and management of budget . Special programs reduce the number of errors, reduce the time for calculations and facilitate the work of employees of the financial departments of the enterprise and financial responsibility centers (CFO).

Before making DAM, you need to form and systematize the local budgets of the company - production, managerial, sales budget, cost budget, etc. BDR acts as a document, Generalizing All this data.

The main goal of the BDR - accounting and forecast of the financial condition of the organization. This is the final part of the enterprise budget, the vertex of iceberg, the basis of which is the indicators of all company budgets in all directions.

Consider stages, how Drafts is formed.

Stage 1. Calculation of expenses

No expenses no income. Guided by this simple truth, financial departments of any company, priority pays precisely costs.

What enters the consuming:

  • production costs;
  • commercial expenses;
  • managerial;
  • salary and taxes;
  • other expenses.

Details of expenditure articles depends on the objectives and opportunities of the company's management accounting. It is clear that the costs are taken into account, the clearer the economic situation in which the specific object is located.

Stage 2. Calculation of income

Revenues are all income into the assets of the company.

These include:

  • Sales revenue;
  • income from services;
  • revenues from rental;
  • Nonealization revenues - interest on loans, compensation and other receipts that are not directly related to the implementation of the main products.

Each enterprise has its own sources of income, so parts depend on the profile and specifics of the company.

Stage 3. Definition of profit

Profit - Positive difference between income and expenses. If the difference is negative, it is no longer profit, but lesion . This means that the company works in minus, and cardinal changes are needed in industrial and all other processes.

Stage 4. Profit planning

Since the profit is the main source of financing of the enterprise, all its activities are aimed at preserving and increasing Turnover capital . Money invested in production should be returned as fast as possible - This task and solves professional profit planning.

Another goal of planning is to obtain a maximum of benefits at minimal costs, but not at the expense of the loss of quality, and at the expense of a rational organization of labor and reducing the concomitant costs.

At the same time, the main needs of the company are satisfied:

  • payment of salary and stimulation of employees;
  • accumulation of funds for modernization and expansion of production;
  • payment for obligations, as well as investors and owners of the company;
  • increase in profitability of the enterprise;
  • Increase competitiveness.

Again, the prediction accuracy directly affects the most detailed details of the company's expenses and income.

Stage 5. Compilation of a report

Only professionals can compose a competent and objective report. If you are the company's head and doubt the competence of its CFO employees, the best option is to delegate budgeting a qualified company-outsource.

Third-party specialists will not only make a detailed DAM, but, if necessary, provide management reports. Perhaps it will take more time to it, but the result will be more objective.

4. How the BDDS is drawn up - 5 main steps

In general, the preparation of BDDs is similar to the formation of a sample, but there are certain nuances.

As I said, here are only taken into account Monetary Receipts and spending that are reflected in financial documents.

Stage 1. Installation of cash balance

First you need to establish a mandatory minimum balance of funds. The magnitude of this indicator depends on the specificity of the company's activities and the likelihood of unexpected situations. In financial language it is called " Eltimate balance "

Stage 2. Determination of revenue

The compilation of the revenue of the budget is based on the sales budget and investment receipts, dividends and interest.

There are two options for collecting information:

  1. Down up when the plans of material receipts come from various departments and then boil into a single report;
  2. Top down When the documents are approved by the central financial service of the company and then bring to departments leaders.

Stage 3. Drawing up the expenditure part

The consuming part is based on direct costs - labor costs, raw materials, overhead, production, general expenses. This also includes investment costs and other financial transactions return loans, interest and dividends to investors.

Stage 4. Calculation of net cash flow

Net cash flow (Sometimes an English-speaking term is used Cash Flow. ) It is calculated by the formula and shows the difference between a positive and negative balance for a specific period of time. This indicator characterizes the current financial status of the enterprise and determines its prospects.

When the expenditure part of the budget exceeds the revenue, the situation appears, which is called " Cash break " The final balance at the same time becomes negative. In such cases, measures to eliminate the minus - cut the costs or (as a last resort) use Borrowed и Reserve Funds for further business.

Enterprises that cannot eliminate a negative balance over a long period, Moving to bankruptcy . It is in such companies that salary delays appear, the debt obligations are not fulfilled, the lenders are seen, and the profits do not cover current spending.

Stage 5. Adjustment and approval

The final stage is a budget adjustment in accordance with current economic realities and its approval by the company's managers. The approved budget is the official document that the company's entire personnel is guided, but first of all, the leaders of the Central Federal District.

5. Where to get assistance in drawing up BDR and BDDS - Overview of the Top 3 Service Companies

Formation of DRR and BDDS is a responsible work that experienced and qualified employees should be engaged.

If these are not in your company or your experts lack knowledge, it makes sense to invite third-party organizations. They will fulfill this work professionally, competently and fully using modern software.

Experts of our magazine studied the market and chose Troika most reliable and attractive in terms of the cost of services of companies.

1) Ethan

Ethan"Itan" is the current budgeting systems for commercial facilities on 1c-based . The main activity is the formulation, implementation and automation of financial planning at the Customer's enterprise, the organization of management accounting, the consolidation of financial information for large holdings and companies with an extensive network of branches.

The company was established in 1999. Among achievements are the development of universal and integral solutions based on the 1C platform. Every year, unique products of the company are improved, become more simple and convenient to manage. The Mission "Itan" is to increase the productivity of financial management of enterprises.

2) Goodwill

GoodwillSale and implementation in practice Software products 1C. . Directions of activity - budgeting, accounting, warehouse and production accounting, sales, document management.

The company has 56 highly qualified and experienced specialists. Provided financial responsibility of employees for the result. Over the past year, firms have 250 new customers. Another advantage is the capital quality at regional prices. Goodwill set Ready projects in the field of automation of financial, warehouse, management accounting.

3) First bit

First bitThe company "First Bit" founded several young and ambitious specialists in economics and applied mathematics in 1997. The main activity of the organization is the development of business based on topical IT technologies. Now the company is now 80 offices In Russia, neighboring countries and far abroad.

The "First Bit" will automate the enterprise in all necessary areas, including budgeting and management accounting. 2500 thousand customers have already chosen software products and company services.

6. How to prevent excess budget expenditures over its income - 3 useful advice

Budget professionally - it means constantly Track financial result Activities. One of the budgeting goals is to prevent exceeding costs over the income.

How to achieve this? Apply expert advice in practice.

Tip 1. Discipline funds in the field of cash

Financial discipline is the basis of the rational distribution of material assets of the enterprise.

How to prevent excess budget expenditures over its income

If the leaders of the departments and ordinary employees competently dispose of the company's money, this ultimately goes to themselves. Seeing that employees economically relate to the means of the enterprise, management encourages them to prizes and privileges.

Tip 2. Use the services of companies specializing in financial management

I have already spoken about this - doubt your own professional resources, invite experts. At the same time, subscription services on a regular basis will cost cheaper than one-time call of third-party specialists.

Tip 3. Use automated budgeting systems

Without modern automated systems today Far out . Companies that want to stay in the trend apply a current software for budgeting and financial management.

For some enterprises, products are more suitable based on 1C. For others - universal platforms like UPE и Plandsigner. . The latter are multifunction logic constructors and report generators that can simulate the budget of any level.

7. Conclusion

Now you know that BDR and BDDS are not abstract abbreviations, but how to organize effective budgeting in the enterprise. Companies with financial reporting is better to use professional help and automated systems. This will help avoid mistakes and optimize balance.

Question to readers

What do you think about budgeting? Share your opinion in the comments.

The team of the journal "Khitirbobur" wishes you a positive difference between income and expenses! Leave comments and reviews, put marks and huskies in social networks. To new meetings!

Alexander Berezhnov

Article author: Alexander Berezhnov

Entrepreneur, marketer, author and owner of the site "Khitirbobur.ru" (until 2019)

He graduated from the social and psychological and linguistic faculty of the North Caucasus Social Institute in Stavropol. Created and from scratch developed a portal about the business and personal effectiveness "Khitirbobur.ru".

Business consultant who is professionally engaged in promoting sites and content marketing. Conducts seminars from the Ministry of Economic Development of the North Caucasus on the topics of online advertising.

Winner of the competition "Young Entrepreneur of Russia-2016" (Nomination "Opening of the Year"), Youth Forum of the North Caucasus "Mashuk-2011".

Learn to integrated cash flow management companies, liquidity control and working capital management in the course "Financial management of the company"

BDR (budget of income and expenses) of the company is a forecast report, which provides information on income, expenditures and, as a result, on profit or loss of the enterprise for a certain period. The BDR is compiled to see what financial result (profit or loss) will be scheduled to be scheduled (revenue and expenses) for the period under review. The actual profit of the company is reflected in the accounting form "Profit and Loss Report or Income Statement).

BDD is formed as follows: 1. from income (company revenue for a certain period) 2. Spending costs 3. It turns out profit or loss of the company

Consider in more detail, from which it consists and how information is going to each item.

Revenues - What plans to sell the company for a certain period, revenue. It is considered to be the method of accrual, i.e. When the primary documents are signed by all parties.

Forecast information about the income of the company is collected, based on the plan for future sales, and also take into account the current contracts for which the revenue in the period of interest should be taken.

1. Out of income deducted expenses for the direct cost of sales : This is the cost of raw materials and materials, the salary of industrial personnel, the depreciation of the OS, electricity, fuel and other expenses necessary to ensure the production process.

These costs are calculated, knowing the planned volume of production and the cost of the unit of products.

It turns out Gross profit (margin income). This is the first of the types of profit, which shows how much the company will earn a deduction of direct production costs.

2. Next, gross profits reduce the amount overhead costs (commercial and general economic). It may be marketing, storage, sales, management-administrative costs, etc.

These costs can depend on production volumes and be permanent. According to them, its budget is usually drawn up, and the method of their accrual is recorded in the company's accounting policy.

As a result, it remains Operating profit, Which is considered one of the most important indicators, it demonstrates how much the company earns or loses from its main activity.

3. The next step is added Other income and deduct other expenses and interest on loans and loans.

As a result, it turns out Profit before tax .

4. From the profit received subtracted Profit Tax and it turns out Net profit of the company . Dividends are paid out of this profits, it ensures the sustainability of the company and the possibility for investing.

Below is an example of how the BDR company may look:

For compiling and correct interpretation of the BDR, it is important to consider:

1. Revenues and expenses look at a certain period, and this imposes a number of features for the compilation of the report. Suppose we have a long-term project, and during the first period we purchased a lot of materials, and the revenue has not yet passed. In the second period, revenue passed, but the materials were not purchased. If the data were reflected in the report "as is", according to the primary documents, then in the first period we would have shown an exaggerated loss, and in the following - excessive profits. Therefore, in general, it is customary to show revenue and all costs (direct and overhead) in one period. This makes the profit of the profit somewhat conditional, and therefore always look along with the BDDS and the balance of the enterprise.

2. Conditions for payment for the BDR value do not have, and the profit figure does not mean at all that we have this amount in free access to the account. There are no cases when the profits on the papers are, all the obligations are fulfilled, and the money comes in a few months.

3. The BDR should reflect the real income and expenses, excluding indirect taxes (VAT, excise taxes). The main principle is the amount of VAT and excise taxes, which the company receives from the Customer, but should pay the state at the end of the reporting period, are not reflected as income. And the expenditures are not taken into account the amounts of indirect taxes, which were held on documents, but will be later accepted for refund. If the company for some reason cannot fulfill these principles (for example, it is impossible to reimburse VAT for some kind of types of operations), then this tax is taken into account in BDR, because It becomes a real income or consumption.

4. The method of accounting for direct costs and overhead costs in the BDR is determined by the company's accounting policy, and managers analyzing management reporting, it is important to know the principles of accounting policies in order to correctly interpret the report data.

BDR shows in detail how the profit or loss of the enterprise is being taken shape, and thus makes it possible to analyze and work with profit for each article. You can increase profits in two ways - increasing income and reducing costs. Revenue growth is achieved through the expansion of sales. It depends on the characteristics of the market, and sometimes an increase in income is simply impossible. There are much more opportunities to influence the costs. Audit and cost reduction is necessary, but they should not interfere with the implementation of current contracts, eliminate strategic costs or influence employees so that they lose the initiative to make new proposals. Then the company has high chances to succeed and in short, and in the long term.

Learn to integrated cash flow management companies, liquidity control and working capital management in the course "Financial management of the company"

This article will be discussed about budgeting, or rather, two main types of budgets - BDD and BDDS.

I'll tell you:

  • What is hiding behind this abbreviation;
  • Who needs it and why.

I will explain on the practical examples algorithm for the preparation of both budgets.

Of course, after reading the article, you will not become super-financiers, you will not be able to click on the pile of your company's budget. But you will surely more consciously approach this process, mastering it with ase!

So, I'm starting! Are you with me?!

Each owner of a small or big company wants to know how much his business is profitable, what is the real financial condition of the enterprise at a time or another, what income / expenses should be expected in the future how much money is required to invest in increasing the profitability of activities.

It is for these purposes that budgeting is applied - planning, distribution, management and control of company financial and material flows based on budgets drawn up depending on the targets intended.

Budget of income and expenses (BDD) and budget of cash flow (BDDS) are the most frequently used budgets.

In the first case, the planning of all income and expenses of the enterprise is calculated. Thus, interested parties will be able to see their composition in the current and forecast period, evaluate the efficiency of the company, determine the presence / lack of profit.

This document is very similar in its structure and essence on a unified report on financial results. In general, it includes the following data:

Indicators:

Revenue from sales (sales) without VAT

Cost of sales

Gross profit

Wage (Fot)

Accrual with fotes in funds

Depreciation

Operating expenses

Total expenses

Operating profit

Interest paid

Profit before tax

Profit Tax

Net profit

The composition of the indicators is detailed depending on the type of activity and scale of the company. The result of the formation of this budget will be the predictive amount of profit and profitability.

What is sample and bdds and why they need
BDDS - This is a document that fixes everything related to the cash flow of the company both in cash and non-cash.

The structure of BDDs looks like this.

Indicators:

Balance at the beginning

Receipt of funds for the main activity

Revenues from sales

Advances received

Total income

Cash payments for core activities

Direct materials

Direct work

General production expenses

Commercial expenses

Management expenses

Profit Tax

Total payouting from the main activity

Cash flows on investment activity

Purchase OS

Long-term Finns

Sales

Implementation of Finnisions

Chdds from investment

Cash flows for financial activities

Receiving loans

Repayment of credits

Payments% for credit

Chdds by fundamentality

Reserve balance

The priority task of this budget is to prevent the lack of funds for the payment of the urgent urgent needs of the company.

Example On the settlement account of LLC "Loam" 1,300,000 rubles. The company needs to urgently pay the score in the current month to the supplier for materials for the production of products in the amount of 1,420,000 rubles. As planned in the coming days, cash flow from the buyer in the amount of 500,000 rubles is expected. In this case, money for payment of the account will be enough. However, if the buyer does not list money on time, it will not work for the materials, and therefore production will not fulfill the production plan, the company will not have a revenue. This did not happen, forming BDDs, the company's specialists should not Planning revenues / payment so as to eliminate such situations.
Read more about BDS and <LLH you can read here: https://papapomog.ru/bookkeeping/bdr-i-bdds.

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BDR: budget of income and expenses

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